Planning wall art for hotel rooms: from room schedule to purchase order

A hotel does not buy one picture. It buys a few hundred, in a handful of sizes, that must look alike from room to room and still look chosen. The best starting point is the room schedule: a list of every room type, the number of rooms of each type and the walls that need art.

For each wall, note its position (over the bed, over a desk, in a corridor), the free width and height, and any fixing limits. This one sheet becomes the brief to the manufacturer and the checklist at delivery.

Also note the room's character. A business hotel, a resort and a boutique stay each want a different mood, and the art should follow the interior brief rather than lead it. If an architect or interior designer is involved, share the schedule with them first and agree the colour palette, the frame colour and the sizes before any artwork is chosen.

Group rooms that share a wall layout. Most hotels end up with a small number of groups, such as standard rooms, suites, corridors and public areas. Fewer groups mean fewer sizes, which is easier to produce and easier to match.

Use a simple table and fill in your own figures. Add a few spare pieces per size to cover damage or later replacements. ArtzFolio confirms price, minimum order and lead time in the quote. Typically, wall art and canvas paintings start from 50 per design, a paid sample takes 1 to 2 weeks, and a bulk run takes 3 to 4 weeks after the sample is approved and the 50% advance is paid. These are typical ranges, not a guarantee.

Check the schedule against the hotel's phasing. If rooms are handed over in blocks, you may want to order in the same sizes for every block, so later batches match the first. Ask the manufacturer to confirm in the quote how repeat batches of the same piece are handled, and keep the approved sample to hold the standard.

ArtzFolio makes framed paintings, multi-panel sets, framed posters and decorative framed mirrors for hotel projects. Wooden frames, polystyrene-fibre frames and frameless engineered wood mounts each suit a different wall; the hotels page compares them.

For large wall spaces, vinyl pasted on thick sunboard is made for large frames in lobbies. Frame colour comes from six standard colours (Black, White, Dark Brown, Natural Brown, Golden and Antique Gold) or is matched on request, so one colour can run across every piece.

Think about maintenance and safety too. Pieces near beds and in corridors should hang securely and be easy to wipe, and mirrors should be fixed to suit the wall. Say in the brief which hanging fitting you want, and ask in your enquiry what hanging fittings come with each piece. Wall fixings suit your wall type, so plan them separately with your installer.

Wall art rarely works alone. Decorative framed mirrors are made in the same factory, in wood, gold, silver and dark finishes. A printed cushion cover or curtain can echo the artwork, because fabric furnishings are digitally printed in the same factory too.

Using one supplier means one set of colour decisions and one approval process. Say in the brief which items should match, and send the artwork files so the same design can run across wall art and fabric.

Do not forget that a set of different products needs one clear owner on your side. Name one person who approves colour for art, mirrors and fabric, so the decisions stay consistent across the project.

The frame colour, canvas finish and print must match across the whole batch, not only the sample, so the approved sample is the reference for the batch. Ask for a sample of two options side by side, or ask for samples of the art, mirror and soft furnishings, lay them together as one prototype room, and approve them in writing before the full run. Samples are paid; by agreement the cost can be reimbursed or adjusted in your final order.

Shipping is EXW Noida, so you arrange the freight and ArtzFolio assists with logistics and packs to your plan. Tell the team the delivery site, so the pack can be planned around it. If rooms are handed over in phases, ask in your enquiry whether production can be split into batches.