Private Label Templates: RFQ, Spec Sheet, Sample Approval

Free downloadable templates for buying private label frames, wall art and boards: RFQ, product spec sheet and sample approval record.

Short answer: three free templates cover the buying steps that cause most delays: the request for quote, the spec sheet and the sample approval record.

Worked example: for 3 frame sizes in 2 colours, the spec sheet lists 6 size-and-colour lines, and the RFQ carries one quantity band for the whole brief; the quote then confirms a minimum for each size. All are CSV files you can open in any spreadsheet. See also the data downloads.

Source: ArtzFolio Private Label published process. As of 2026-11-11. Terms are typical, not a guarantee, and are confirmed in your written quote.

Related guides and checklists

RFQ templates by product range

Fill it in on screen

Spec sheet builder: pick a range, sizes and finishes from the published lists, then print the sheet or download it as CSV in this template's layout. Nothing is uploaded.

Key facts

Templates at a glance

FactDetail
Core templatesThree: RFQ, spec sheet and sample approval record
FormatCSV files that open in any spreadsheet
Worked example3 frame sizes in 2 colours give 6 size-and-colour lines on the spec sheet
Quantity on the RFQOne band for the whole brief; the quote covers each size separately
MoreRFQ templates by range, order briefs and scorecards
ReplyWe reply within 1 business day, with questions or a quote

Source: the template pages and the published process. Facts page as of 2026-11-11. Terms are typical, not a guarantee, and are confirmed in your written quote.

FAQ

Questions about the templates

Which template do I need first?

Start with the spec sheet, which fixes the six items that move a quote: product and size, material, finish, printing method, packaging and branding, and quantity. Then use the RFQ to ask for the quote.

How do the three templates fit together?

The spec sheet lists each size-and-colour line, the RFQ carries one quantity band for the whole brief, and the sample approval record is used once the sample arrives. The worked example above shows the line count.

Do the templates show any costs?

No. The spec sheet carries no figures and the values are yours to fill in. Your written quote confirms the figures for your order.

Can I use them in Excel or Google Sheets?

Yes. All of them are CSV files, which any spreadsheet can open.

Is there a template for my product range?

Yes. The RFQ templates by range cover frames, boards, canvas, fabric and more, and the order briefs in the playbooks go field by field for each range.

Keep reading

More pages for buyers

Ordering and Trade Terms for Private Label Buyers

Open Ordering and Trade Terms for Private Label Buyers

Questions buyers ask before they place an order

Open Questions buyers ask before they place an order

How to Brief a Manufacturer

Open How to Brief a Manufacturer

Launch a Private Label Range: 8-Step Checklist

Open Launch a Private Label Range: 8-Step Checklist

ArtzFolio Private Label Facts and Published Terms

Open ArtzFolio Private Label Facts and Published Terms