Short answer: ask every supplier the same seven questions in writing, then score each answer 0 (no answer), 1 (vague) or 2 (clear, in writing). Seven questions at 2 points each give a maximum of 14.
The seven questions
| # | Question | 2 points if | 0 points if |
|---|---|---|---|
| 1 | Who makes the product: the supplier's own factory or another one? | The answer is specific and in writing | There is no answer |
| 2 | What is the minimum order for my exact size and finish, and does it change with one size or colour? | The answer is specific and in writing | There is no answer |
| 3 | What does the sample cost, what does the sample plan cover, and can the cost be adjusted in the final order? | The answer is specific and in writing | There is no answer |
| 4 | Is the lead time counted from approval of the sample or from my enquiry, and what would delay it? | The answer is specific and in writing | There is no answer |
| 5 | When does inspection happen, and is it before packing? | The answer is specific and in writing | There is no answer |
| 6 | How will the goods be packed for the way they travel? | The answer is specific and in writing | There is no answer |
| 7 | What is the payment schedule, and which company will invoice me, in writing? | The answer is specific and in writing | There is no answer |
Scoring arithmetic
| Scores for the seven answers | Total out of 14 |
|---|---|
| 2, 2, 2, 2, 2, 2, 2 | 14 |
| 2, 1, 2, 1, 2, 2, 1 | 11 |
| 1, 1, 0, 1, 2, 1, 0 | 6 |
The three rows are invented numbers to show the sum, not real suppliers. The 0 to 2 scale is our method, not an industry standard; the seven questions are the ones the factory page suggests asking any supplier. A low score on one question is a reason to ask again, not to decide alone. A written answer is a good sign; a vague one is also useful to know.
Download the supplier scorecard (CSV)
Related: how to compare manufacturer quotes, how to choose a private label manufacturer.
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Sources: the factory [S15]. As of 2026-11-12. Terms are typical and are confirmed in your written quote.