This is a hypothetical example showing how a designer might brief a maker. It describes no real client and no real project.
The situation
A designer has drawn a feature wall in a private members lounge. The elevation shows a cluster of frames in two colours and a long corridor beside it that needs a run of matching pieces. The colours come from the material schedule, and one frame colour is not a stock colour.
How the designer might write it down
Put the elevation and the schedule in the same email. Mark each frame on the drawing with a letter, then list the letters in a table. Say which pieces are one artwork cut into panels and which are separate artworks. Decide whether the drawing or the physical sample is the final judge of colour, and say so up front.
A point worth writing down
Designers often revise a drawing after the first email. Number each version of the elevation and quote that number in every message, so the sample and the drawing stay linked. Note which dimensions are fixed by the wall and which can change.