Short answer: keep four things together for every repeat: the approved sample, the written specification, the artwork file and the pack plan. Quote the same four on each reorder, then compare the delivery with the approved sample on the day it arrives.
The four things to keep together
| Keep | Why | Record as |
|---|---|---|
| Approved sample | It is the reference the run is made against | Where it is stored, and a photo |
| Written specification | Size, profile, colour and material, in writing | A version number |
| Artwork file | The same file prints the same picture | File name and version |
| Pack plan | Label, inserts, carton plan | A version number |
What to confirm for a repeat
- Typical terms published for a first order are a paid sample (1 to 2 weeks) and a bulk run (3 to 4 weeks after sample approval and the 50% advance). Whether they apply to a repeat is confirmed in the quote, so ask.
- Ask whether anything in the spec changed since the last run, such as material or colour, and approve a new sample if it did.
- Check the delivery against the approved sample as soon as it arrives; see the incoming goods inspection checklist.
Download the reorder record (CSV)
Related: the sample approval record, the packaging and labelling checklist.
Start an enquiry when you are ready; we reply within 1 business day, with questions or a quote.
Sources: the factory [S15]; data/pl-published-terms.csv (pricing, how-it-works and questions pages), as of 2026-11-11 [S11]; sampling before a bulk order [S3]. As of 2026-11-12. Terms are typical and are confirmed in your written quote.