Short answer: check each delivery against the approved sample, because the approved sample is the reference the order is made against. Open one carton, compare the ten points, and record the result with the order reference. This sheet turns our inspection checklist into a record: one line per check, with room for the result, what you saw, a photo file name and what you did about it.
The ten checks on the sheet
| Check | Compare with | Applies to |
|---|---|---|
| Size | The spec sheet; for frames the picture (inside) size | All |
| Front sheet | 0.5 mm clear PVC on the smaller standard sizes, 1 mm clear acrylic on the larger; protective film present | Photo frames |
| Back and hanging | Engineered wood back; hangers or stand fitted as specified | Photo frames |
| Moulding and profile | Polystyrene, wood or aluminium; Fine, Slim, Classic or Broad | Photo frames |
| Colour | The approved sample, viewed under the same light | All |
| Print sharpness | The approved sample, at normal viewing distance | Printed products |
| Corners and joins | Clean mitred corners, flush joins | Framed products |
| Surface | Board surface as ordered: fabric, cork, magnetic laminate, white gloss or glass | Boards |
| Label and inserts | The pack plan | All |
| Count per carton | Pieces per carton in the pack plan | All |
The columns
| Column | What to enter |
|---|---|
| Order reference, delivery date | The order number and the day the goods arrived. |
| Approved sample reference | The name or number of the sample you approved, so the comparison is against the right reference. |
| Carton number | Which carton you opened. |
| Result | Pass, fail or not applicable for each check. |
| What I saw or measured | A short note, with a measurement where the check is a size or a count. |
| Photo file name | The name of the photo that shows the point. |
| Action taken | What you did next, such as accepted, raised with the supplier, or held for a second look. |
Every piece is inspected at the factory before packing; your check is the second look, against your own reference. Whether the sample you approved is the one the order is made against is set at sampling, so read the guide on sampling before a bulk order if you have no approved sample yet.
Download the inspection record (CSV)
Related: incoming goods inspection checklist, reorder checklist, sampling before a bulk order, packaging and labelling checklist.
Start an enquiry when your brief is ready; we reply within 1 business day, with questions or a quote.
Sources: incoming goods inspection for frames and boards [S40]; sampling before a bulk order [S3]; photo frames [S5]; boards [S7]. As of 2026-11-12. Terms are typical and are confirmed in your written quote.