RFQ in 5 steps: the 12 fields of a request for quote

A short silent video with captions, a full transcript and the sources.

An RFQ template for frames, wall art and boards has 12 fields. Group them in five steps: who you are, what you want, artwork and branding, quantity and reorders, then delivery and sample. Material and finish can stay blank if you are not sure. Send the filled template with your enquiry.

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Chapters

Transcript

Full text of the video, with the source of each claim in square brackets
  1. The ArtzFolio RFQ template has 12 fields. This video groups them into five steps; the grouping is ours, the fields are the published ones [RFQ].
  2. Step 1, who you are: the Company field (your business name and website) and the Contact role and email field (who will receive the quote) [RFQ].
  3. Step 2, what you want: Product type, Sizes wanted (in inches or mm, list every size) and Material and finish preference. The material and finish can be left blank if you are not sure [RFQ].
  4. Step 3: Artwork (finished files, a brief or a photo of something similar) and Branding (your label, inserts and packaging needs) [RFQ].
  5. Step 4: Quantity band and Reorder pattern, meaning how often you expect to reorder [RFQ].
  6. Step 5: Target market, Delivery location (city or port) and Samples, a yes or no on whether you want a paid sample first [RFQ].
  7. Send the filled template with your enquiry. Fill in the What to enter column and leave the material and finish blank if you are not sure. Terms are confirmed in your written quote [RFQ].

Key facts

FactDetailSource
Fields in the templateTwelveRFQ
Step 1Company; contact role and emailRFQ
Step 2Product type; sizes wanted; material and finish (can be blank)RFQ
Step 3Artwork; brandingRFQ
Step 4Quantity band; reorder patternRFQ
Step 5Target market; delivery location; samples (yes or no)RFQ

Questions

How many fields are in the RFQ template?

Twelve. This video groups them into five steps: who you are, what you want, artwork and branding, quantity and reorders, and delivery and sample.

Do I have to fill in every field?

No. The material and finish preference can be left blank if you are not sure. A short brief still gets a reply with questions or a quote.

What do I do with the finished template?

Fill in the What to enter column and send it with your enquiry from the contact page.

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<p>Video: <a href="https://privatelabel.artzfolio.com/videos/rfq-in-5-steps/">RFQ in 5 steps: the 12 fields of a request for quote</a> by <a href="https://www.artzfolio.com/">ArtzFolio</a></p>

Sources

As of: Published terms as of 2026-11-12. Video published 2026-11-13. The video states only the facts in the transcript above; figures from other sites are paraphrased and each page was read on the date shown in the guide it links to. Terms are typical and are confirmed in your written quote.

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